In essence, APA refers to a pre-paid fund that caters to the additional expenses incurred during your yacht charter. While the charter fee typically covers the yacht and crew costs, the APA acts as a contingency fund for other expenses. Think of it as a financial buffer ensuring smooth sailing throughout your journey, making it easier to manage and track expenses.

APA is designed to address various daily expenses and unforeseen costs that arise during the voyage. These include:

Food and Beverages: Before your charter, you’ll receive a sample menu or list of provisions to customize according to your preferences. This allows for an estimated budget calculation based on your choices.

Fuel Costs: Fuel charges depend on your itinerary—whether you’re frequently on the move or anchored. This also includes fuel for water sports equipment like jet skis.

Port and Docking Fees: The costs for port charges vary depending on the duration and location of your stay. For example, berthing fees during peak events like the Monaco Grand Prix tend to be higher.

Communication Services: If you require satellite or internet connectivity during your trip, these expenses are also covered by the APA.

Delivery Charges: Should you request the yacht to be delivered to or picked up from a non-standard port, additional delivery fees will apply.

Laundry Services: While standard linen services are included in the charter price, personal laundry expenses are deducted from the APA.

Typically, the APA is calculated as a percentage of the yacht’s charter fee. For sailing yachts, it ranges from 20-25%, while motor yachts might require 30-35%. Factors like the duration of your trip and the frequency of port stops can influence this percentage. For instance, extensive daily travel or frequent docking may lead to higher APA requirements.

The APA is usually paid alongside your final charter payment, approximately one month before your trip begins. The funds are transferred directly to the yacht’s captain, who manages the budget and oversees all purchases. You can request detailed accounts and receipts for transparency. Any unused funds at the end of the trip will be refunded to you in cash.

While APA calculations are generally accurate, unforeseen circumstances can lead to exceeding the allocated amount. In such cases, you can top up the fund in cash during the trip. The captain will keep you informed of the balance to ensure there are no surprises.

APA is a standard practice for luxury yacht charters, offering a straightforward way to manage expenses at sea. By consolidating all costs under one account, it simplifies the financial aspect of your voyage, allowing you to focus on enjoying the journey.